OfficeFrustration - View Single Post - how do you send an invite for a meeting in another time zone

**James Riley** · #3 September 30th, 2009, 11:02 PM

Quote:

Originally Posted by Brian Tillman [MVP - Outlook]

"Kathy" wrote in message
...

I need to send invites to people in different time zone from where I am as
the meetings will take place in the recipients time zone. how do I do it?
Do I need to just i.e., meeting at 10am Tokyo time should be sent from US
Eastern time zone showing 1am?

If Tokyo is nine hours ahead of Eastern time, then yes. It can be easer if
you add an extra time zone to your calendar.
--
Brian Tillman [MVP-Outlook]
--
Brian Tillman [MVP-Outlook]

Kathy,

To add to Brian's post, you really don't need to do anything as Outlook encodes time and dates as an offset to UTC (Universal Time Coordinate). We can get really crazy explaining this, but essentially all you need to know is that Outlook will display the time and date of the meeting request to the invitee in their time relative to the time in which you set the meeting (offset). For example, if your time zone is Eastern Time and you send a meeting invite for 9am to me (I'm in Central Time), the meeting will appear as 8am Central Time within my copy of Outlook.

It is important to note that the correct display time will depend on everyone having the correct time zone setting on their PC. Also, keep in mind Daylight Saving Time is accounted for as well.

Hope this helps.