Instead of a Crosstab, how about using a simple aggregate (totals query)
SELECT T.emp_id AS [number]
, E.emp_name AS EmpNAME
, T.card_id AS CARDID
, D.depart_Name AS DEPARTMENT
, DateValue([T].[sign_time]) AS [WorkDay]
, Max(TImeValue(sign_Time)) as TimeOut
, Min(TimeValue(sign_Time)) as TimeIn
, Max(T.mark) AS RECORDS
FROM TimeRecords AS T
, Employee AS E
, Depart AS D
WHERE (((T.emp_id)=[E].[emp_id])
AND ((E.depart_id)=[d].[depart_id])
AND ((T.mark) Is Not Null)
AND ((T.sign_time)=[E].[hire_date]))
GROUP BY T.emp_id AS [number]
, E.emp_name
, T.card_id
, D.depart_Name
, DateValue([T].[sign_time])
ORDER BY T.emp_id, DateValue([T].[sign_time])

Also for efficiency I would use joins rather than criteria in the where clause
SELECT T.emp_id AS [number]
, E.emp_name AS EmpNAME
, T.card_id AS CARDID
, D.depart_Name AS DEPARTMENT
, DateValue([T].[sign_time]) AS [WorkDay]
, Max(TImeValue(sign_Time)) as TimeOut
, Min(TimeValue(sign_Time)) as TimeIn
, Max(T.mark) AS RECORDS
FROM (TimeRecords AS T INNER JOIN Employee AS E
ON T.emp_id=[E].[emp_id])
INNER JOIN Depart AS D
ON E.depart_id=[d].[depart_id]
WHERE T.mark Is Not Null
AND T.sign_time=[E].[hire_date]
GROUP BY T.emp_id AS [number]
, E.emp_name
, T.card_id
, D.depart_Name
, DateValue([T].[sign_time])
ORDER BY T.emp_id, DateValue([T].[sign_time])


John Spencer
Access MVP 2002-2005, 2007-2010
The Hilltop Institute
University of Maryland Baltimore County

Peter Kolbe wrote:
Hi
I have a fingerprint time attendance system running, with its software
that uses a microsoft access db.
it currently has a crosstab query that results as follows (See below)

I am only interested in the first time, and the last time for that day
(to calc hours at site),
but it goes and increments the column each time a finger is scanned (as
you can see below)

How can I make another query that will only work on the first time
(colum 1), and the last time (whatever is the last colum that has the
time in.)

number NAME CARDID DEPARTMENT DATE RECORDS 1 2 3 4 5
4 Nicholas Grignard 0000000004 Jireh Electrical 2010/05/04 2 07:20:59
13:09:59
4 Nicholas Grignard 0000000004 Jireh Electrical 2010/05/12 5 08:35:59
08:55:59 09:24:59 15:52:59 16:17:59
4 Nicholas Grignard 0000000004 Jireh Electrical 2010/05/13 2 08:57:59
12:54:59
4 Nicholas Grignard 0000000004 Jireh Electrical 2010/05/14 4 08:20:59
13:30:59 15:24:59 16:11:59
4 Nicholas Grignard 0000000004 Jireh Electrical 2010/05/18 2 08:27:59
16:56:59
4 Nicholas Grignard 0000000004 Jireh Electrical 2010/05/19 2 08:13:59
16:36:59
4 Nicholas Grignard 0000000004 Jireh Electrical 2010/05/20 2 08:21:59
16:18:59
4 Nicholas Grignard 0000000004 Jireh Electrical 2010/05/21 1 08:16:59
5 SP 0000000005 Jireh Electrical 2010/05/12 2 08:39:59 16:18:59
5 SP 0000000005 Jireh Electrical 2010/05/13 2 08:57:59 16:21:59
5 SP 0000000005 Jireh Electrical 2010/05/14 2 08:21:59 16:11:59
5 SP 0000000005 Jireh Electrical 2010/05/17 2 08:16:59 16:32:59



The SQL is as follows :\

TRANSFORM First(CStr(CVDate(T.sign_time-Int(T.sign_time)))) AS sign_time
SELECT T.emp_id AS [number], E.emp_name AS NAME, T.card_id AS CARDID,
D.depart_Name AS DEPARTMENT, CVDate(Int([T].[sign_time])) AS [DATE],
Max(T.mark) AS RECORDS
FROM TimeRecords AS T, Employee AS E, Depart AS D
WHERE (((T.emp_id)=[E].[emp_id]) AND ((E.depart_id)=[d].[depart_id]) AND
((T.mark) Is Not Null) AND ((T.sign_time)=[E].[hire_date]))
GROUP BY T.emp_id, E.emp_name, T.card_id, D.depart_Name,
CVDate(Int([T].[sign_time]))
ORDER BY T.emp_id, CVDate(Int([T].[sign_time]))
PIVOT T.mark;



Thanks

Peter