Doug:

I was wondering if this Macro would work in order to retain cross references in a document during a merge? If not, is it possible to create one? Thanks!

"Doug Robbins - Word MVP" wrote:

Also take a look at http://support.microsoft.com?kbid=211308

--
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Hope this helps
Doug Robbins - Word MVP
"Latha" wrote in message
...
Doug

My requirement is for the multi-section document created
by the mailmerge to retain the macros (not just the #s
where the bookmarks are inserted) contained in the main
document. Is it possible or not?? My understanding from
your mail is it is not possible. Is there a way to replace
#s with bookmark text??

Thanks in advance

Latha

-----Original Message-----
The following commands

System.PrivateProfileString
("c:\bookmarks.txt", "bookmarkNames",
"bookmark" & i) = abm.Name

and

Target.Bookmarks.Add
System.PrivateProfileString
("c:\bookmarks.txt", "bookmarkNames", "bookmark"
& k), bmrange

should all be on one line. I assume that it is the
second that is causing
the problem. Place the cursor after the second d in Add
and press delete to
remove the line break inserted by the email program.

The multi-section document create by the mailmerge will
not contain any
bookmarks. The macro splits that document into a
separate document for each
record in the datasource and then uses and EditFind
routine to insert
bookmarks in that document at the location of the #
markers which it inserts
into the mailmerge main document. After creating each of
those documents,
it saves and closes them. Then finally, it goes back to
the mailmerge main
document and deletes the # markers that it inserted into
it. At that point,
the mailmerge main document should be the active
document. The multisection
document that was created as a result of the mailmerge
will still be open
and in each Section of it, the location where the
bookmarks inserted into
the mailmerge main document will be identified by the #
markers. There will
however be no bookmarks in that document as in that it
contains numerous
facsimiles of the mailmerge main document, it cannot
contain the bookmarks
as they must be unique.
--
Please post any further questions or followup to the
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basis.

Hope this helps
Doug Robbins - Word MVP
"Latha" wrote in
message
...
Doug,

I could see only 3 files with names Letter1.doc,
Letter2.doc and Letter3.doc. These documents seems to
contain bookmark text. A merged document by name Form
Letters... was created without bookmarks.

Also coming up with an error "Compile Error Expected: ="
at , in '), bmrange' macro
code 'System.PrivateProfileString
("c:\bookmarks.txt", "bookmarkNames", "bookmark" & k),
bmrange
'. I did change the code to have := and ran the macro.

Regards
Latha

-----Original Message-----
The code worked here. When if finishes running, there
should be no # to be
seen as the final thing that it does is delete the #'s
that it inserts into
the mailmerge main document. Did you look in your
default document location
for a whole lot of files with the filename Letter#.doc?
They will be the
ones with the bookmarks in them.

--
Please post any further questions or followup to the
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Hope this helps
Doug Robbins - Word MVP
"Latha" wrote in
message
...
Thanks for the code Doug.

While running the macro from main document, message
saying "Word has insufficient memory. You will not be
able
to undo this action once it is completed. Do you
want to
continue?" appeared twice. I hit Yes. All that's
happend
was (1) '#' was inserted before and after the
bookmark
range in the main document (2) bookmarks.txt created
in
C
directory (3) merged document created without any
bookmarks (I couldn't see any # reference in there)

Your help much appreciated.

Regards
Latha


-----Original Message-----
If you run the following macro when the mailmerge
main
document is active,
it will execute the merge to a new document, split
that
new document into
individual documents with each document
corresponding
to
a record in the
datasource and then it will recreate the bookmarks
that
were in the main
document in each of those documents and save and
close
them with a filename
"Letter#" where # is a sequential number:

' Throwaway Macro created by Doug Robbins
to "preserve"
bookmarks during a
mailmerge
'
Dim abm As Bookmark, bmrange As Range, i As Long,
Result
As Document, j As
Long, k As Long
Dim Target As Document, Letter As Range, source As
Document
Set source = ActiveDocument
i = 1
For Each abm In ActiveDocument.Range.Bookmarks
System.PrivateProfileString
("c:\bookmarks.txt", "bookmarkNames",
"bookmark" & i) = abm.Name
abm.Range.InsertBefore "#"
abm.Range.InsertAfter "#"
i = i + 1
Next
With ActiveDocument.MailMerge
.Destination = wdSendToNewDocument
.Execute
End With
Set Result = ActiveDocument
For j = 1 To Result.Sections.Count - 1
Set Letter = Result.Sections(j).Range
Letter.End = Letter.End - 1
Set Target = Documents.Add
Target.Range = Letter
k = 1
Selection.HomeKey wdStory
Selection.Find.ClearFormatting
With Selection.Find
Do While .Execute(FindText:="#*#",
MatchWildcards:=True,
Wrap:=wdFindContinue, Forward:=True) = True
Set bmrange = Selection.Range
bmrange.Characters
(bmrange.Characters.Count).Delete
bmrange.Characters(1).Delete
Target.Bookmarks.Add
System.PrivateProfileString
("c:\bookmarks.txt", "bookmarkNames", "bookmark"
& k), bmrange
k = k + 1
Loop
End With
Target.SaveAs FileName:="Letter" & j
Target.Close
Next j
source.Activate
Selection.HomeKey wdStory
Selection.Find.ClearFormatting
With Selection.Find
Do While .Execute(FindText:="#*#",
MatchWildcards:=True,
Wrap:=wdFindContinue, Forward:=True) = True
Set bmrange = Selection.Range
bmrange.Characters
(bmrange.Characters.Count).Delete
bmrange.Characters(1).Delete
Loop
End With

If your mailmerge maindocument happens to
include "#"
in
it, replace that
character wherever it appears in the above code with
some
other character
that does not appear in the document.
--
Please post any further questions or followup to the
newsgroups for the
benefit of others who may be interested.
Unsolicited
questions forwarded
directly to me will only be answered on a paid
consulting
basis.

Hope this helps
Doug Robbins - Word MVP
"Latha" wrote
in
message
...
Doug

Let me try to explain bit more.

For example, I have a bookmark called bookmark1
which
takes to section 4.1 of the main document and
another
bookmark I have was, say bookmark2 which takes to
section
1 highlighting the entire text under section 1;
And
these
needs to be carried to the merged document.

Hope this helps.

Regards
Latha

-----Original Message-----
Sorry, that does not mean much. What is the
purpose of
the links?

--
Please post any further questions or followup to
the
newsgroups for the
benefit of others who may be interested.
Unsolicited
questions forwarded
directly to me will only be answered on a paid
consulting
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Hope this helps
Doug Robbins - Word MVP
"Latha"
wrote
in
message
...
Sorry for not answering your question before,
Doug.
The
purpose of the bookmarks is to keep the links
from
the
main document. Hope I am clear, if not please
let
me
know.

Regards
Latha

-----Original Message-----
But what is the purpose of the bookmarks?

--
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to
the
newsgroups for the
benefit of others who may be interested.
Unsolicited
questions forwarded
directly to me will only be answered on a paid
consulting
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Hope this helps
Doug Robbins - Word MVP
wrote in
message
news:1320701c443b6$d0b8b010
...
Thanks for your reply Doug. I wanted to
carry
over
the
bookmarks from main document to the merged
document;
The
merged document should contain the same
bookmarks
from
the
main document. This main document is a
template
and
any
merged document should resemble main
document.

I am using Excel spreadsheet as data source
and
performing
mail merge in Word 2000.

I tried macro code to replace bookmark field
with
placeholder in the main document, perform
mail
merge
(close main document without saving any
changes),
then
in
the merged document replace placeholders
with
the
bookmark; that worked but the problem is
placeholders
exists in the sense any attempts to delete
placeholder
is
deleting the bookmark.

Please advise. Many thanks in advance.

Regards
Latha

-----Original Message-----
As the name of each bookmark in a document
must
be
unique, they are not
retained when you create multiple copies in
the
document
as you do when you
execute a mailmerge.

Tell us what the purpose of the bookmarks
is
and
we
may
be able to tell you
how to do whatever it is in another way.

--
Please post any further questions or
followup
to
the
newsgroups for the
benefit of others who may be interested.
Unsolicited
questions forwarded
directly to me will only be answered on a
paid
consulting
basis.

Hope this helps
Doug Robbins - Word MVP
"Latha"

wrote
in
message
news:12ff401c4438a$a9085560
...
Hi

I wanted to know if its possible to
retain
the
bookmarks
during Mail Merge. If so how??

Regards
Latha

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