The is generated from one or more records with no value in Step1Decision
field.

TRANSFORM Count(Query2.Step1Decision) AS [Count]
SELECT Query2.CatID, Query2.CatDesc, Count(Query2.CatID) AS Total
FROM Query2
GROUP BY Query2.CatID, Query2.CatDesc
PIVOT Query2.Step1Decision IN ("D","N","R","X","P");

--
Duane Hookom
MS Access MVP


"ripper" wrote in message
...
I have Query1 that returns 2 fields:
CatID
Step1Decision

CatID can be 01 thru 29
Step1Decision can be N,X,P,D,R

Query1:
SELECT qryGrievances.CatID, qryGrievances.Step1Decision
FROM qryGrievances, qryStartEnd

Query2 uses Query1 joined to qryCategories to return all the categories
and their description plus those in Query1

Query2:
SELECT qryCategories.CatID, qryCategories.CatDesc, Query1.Step1Decision
FROM qryCategories LEFT JOIN Query1 ON qryCategories.CatID = Query1.CatID

Query3 uses Query2 in a crosstab so the Step1Decision (N,X,P,D,R) become
column headings and categories become rows, and adds a Total field:

Query3:
TRANSFORM Count(Query2.Step1Decision) AS [Count]
SELECT Query2.CatID, Query2.CatDesc, Count(Query2.CatID) AS Total
FROM Query2
GROUP BY Query2.CatID, Query2.CatDesc
PIVOT Query2.Step1Decision

Result looks like this:

CatID CatDesc Total D N R X
01 Accounting 7 6 1
02 Assignments 24 5 12 7
03 Conditions 1 0
04 Disciplinary 2 2

My questions a how is the field generated? I can't refer to it in
code, which is a problem. Also, why does the total column show correct
totals for the D,N,R,X values added across, but if there are no records
returned for a category, it still shows 1? Also, if no records exist for
one of the decision values (P in the case above), that field is not
returned by the query at all. How can I create a report based on a query
that may or may not return some of the fields?

Thanks to all who can help!
Ripper