Ah, got you. I think Charles's suggestion of individual templates would suit
you best, then.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

wrote in message
...
Hi Suzanne,

If I am understanding you correctly, we do already have a
UserForm that allows users to select from a list of
attorneys, and then places the information for the
selected attorney into the designated cell.

The problem is, the secretaries don't want to have to go
through the UserForm each time they create a letterhead.
They want a button they can click that calls up the
letterhead already personalized for them. That is, they
want a macro that does the following for them: File -
New - Letterhead tab - Letterhead template - selects their
attorney. (The macro I created with the template and user
form then places that attorney's info into the letterhead.)

Sorry this is so complicated!

Thanks,

-----Original Message-----
You could create your template with a bookmark or
DocProperty field in the
header where the attorney's name should go, then use a
UserForm to collect
the information to write to that bookmark or document
property. Since there
is a known list of attorneys, you can use a dropdown list
on the UserForm to
allow users to select the appropriate one. For
instructions on setting up a
UserForm to use a bookmark, see
http://word.mvps.org/FAQs/Userforms/CreateAUserForm.htm

Another possibility is an AutoTextList field; see
http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm

Or you might want to get Bill Coan's DataPrompter add-in
to totally automate
the production of custom UserForms. See
http://www.wordsite.com/DataPrompter.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups
to the newsgroup so
all may benefit.

wrote in message
...
Hi Jay,

I have in fact created a template with a macro that
allows
secretaries to select an attorney - that attorney's
information is then placed into an empty cell designated
for that purpose, and the letterhead is created.

In the template, I have the first page letterhead in the
header, a logo in the first page footer, and a second
page
header with "Page 2", etc.

To access the template, secretaries have to go to File -
New - Letterhead tab - Letterhead Template - then select
the attorney's name and click "OK". Instead of going
through all these steps, they want a button on their
toolbar that they can click once and have their
personalized letterhead created. I have been all over
the
block with this issue, including creating a new macro
for
creating toolbar buttons. After all this, I settled on
using an AutoText entry with a button on the toolbar
instead. But now I've run into this other problem - I
can't store both headers and the footer inside the
AutoText entry.

So that is the history of this particular AutoText
entry.
Any ideas???

Thanks,
Rosemary



-----Original Message-----
Hi, Rosemary,

Ah, unfortunately that's not possible. You can open the
Header pane, select
the text of the header (only), and make that into an
AutoText entry. You can
select the body of the document and make that into
another entry. You can't
put everything into one entry, though.

However, I don't quite understand where you're going
with
this. Since you're
creating a letter template, why not simply leave the
letterhead as the
(first-page) header, and with the "boilerplate" text
already in the body?
For guidance, see
http://home.earthlink.net/~wordfaqs/Letterhead.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Rosemayr wrote:
Thanks, Jay. I did a CTRL + A to select the entire
document, but AutoText did not include the headers
and
footers in the entry. How do I select an entire
document,
including its headers and footers, and make it into
an
AutoText entry?

Thanks,


-----Original Message-----
Certainly you can! In fact, if the text that you
store
is formatted
with the Header style or the Footer style, its name
will appear in
the dropdown list of the AutoText Entries button in
the
Header/Footer toolbar.

For more on AutoText, see

http://word.mvps.org/faqs/customization/AutoText.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ:
http://word.mvps.org

Rosemary wrote:
Hi,

Can you store headers and footers in an AutoText
entry? I
have a letterhead template that I want to partially
fill
in and store as Auto-Text. The letterhead is
inside
the
header and footer, and I want that to be a part of
the
AutoText entry.

Thanks,


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