Jay,
OK, I did this in regular text and it worked. The result was that I got the
numerical values in the text area. But what I want is to actually see the
result of the entire formula in a text area. The formula in the text field
looks like this:
={IF Y = Y { = ((3*25)+(0*20)+( 1*15)+(2*20)+(1*5)+100)}
{=((3*25)+(0*20)+(1*15)+(2*20)+(1*5))}}

The end result of what I want is to see the resultant value of the entire
formula????

"Dots" wrote:

Hi Jay,
Yes, I have a text form field set up. Now if I need to set in regular text,
I must admit that I do not know how to do this. Can you advise on how I
would do this?
Thanks!

"Jay Freedman" wrote:

Something tells me -- not that you've actually said as much -- that you're
trying to set up the formula inside a text form field. That will never work.
The formula field has to be in regular text.

Dots wrote:
Hi Jay,
This is very strange. I took the steps you indicate and Ctrl+F9 did
show, but I assigned it anyway. Then tried a form text box,
calculation and again nothing appeared when I pressed Ctrl+F9. I'm
at a loss!

"Jay Freedman" wrote:

I suppose it's possible that Ctrl+F9 has become unassigned on your
copy of Word.
To check it:

Go to Tools Customize and click the Keyboard button. Select the
category "All
Commands", and then select the command InsertFieldChars. The Current
Keys box
should show Ctrl+F9. If it doesn't, then click in the "Press new
shortcut key"
box and press Ctrl+F9, and click the Assign button.

On Tue, 25 Mar 2008 13:47:02 -0700, Dots
wrote:

Hi Jay,
I am using 2002. Funny thing is when I do the Ctrl+F9 to get the
field markers, nothing happens.... I'll keep trying. Thanks for
your help!

"Jay Freedman" wrote:

Sorry, it works for me, after converting the braces to field
markers. Also (as expected) it works the same in Word 2003 and
2007, and I have no reason to expect different behavior in older
versions.

What are the contents of the entries in Dropdown6? Are they
literally N and Y? And are the entries in the first 5 dropdowns
all numbers?

And, in the same sense as the help desk question "Is it plugged
in?", have you checked to be sure forms protection is turned on?

Dots wrote:
Jay,
Here is the exact syntax I am using. Only Dropdown6 is set to
recalc on exit. The Calculated field still does not show the
result of the calculation. Can you check my syntax to see if I
am missing any special characters? In my review it appears to be
set correctly? I'd appreciate a 3rd eye.

{IF {Dropdown6} = Y {=
(({Dropdown1}*25)+({Dropdown2}*20)+({Dropdown3}*15 )+({Dropdown4}*20)+({Dropdown5}*5)+100)}
{
=(({Dropdown1}*25)+({Dropdown2}*20)+({Dropdown3}*1 5)+({Dropdown4}*20)+({Dropdown5}*5))}}

"Jay Freedman" wrote:

First, each occurrence of the name of any of the dropdowns must
be surrounded by field markers. This is easy to fix:
Double-click an occurrence to select it, and press Ctrl+F9 to
put the markers around it. Repeat for each of the others. (If
they don't have field markers, they're just valueless text as
far as the calculation is concerned.)

Second, the 0 and extra closing marker at the end of your formula
don't belong there. The general syntax of an IF field is

IF (condition) (value if true) (value if false)

In your formula, the condition is {Dropdown6} = "Y" and the two
"equals" fields are the true and false values, respectively;
there's no place in the syntax for that trailing 0.

Third, make sure that the "Calculate on exit" option is checked
in the Properties dialog of at least Dropdown6, and preferably
for all six dropdowns. If only Dropdown6 has that, then the
formula will be recalculated only when you exit that form field.
If all of them have it, the formula will be recalculated each
time you leave any of the fields.

A final note: it's a really good idea to change the names of the
form fields (in the Bookmark box of the Properties dialog) to
descriptive terms. Then change the names in the calculated field
to the same set of descriptive terms. It will make the
calculations much easier to understand, especially if you have
to edit them sometime later when you've forgotten how you put
them together.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

Dots wrote:
I have a similar question. I have a calculated field that
requires the calculation from previous dropdown boxes. My
formula, based on this previous thread would look like this:
{IF {Dropdown6} = "Y"
{=((Dropdown1*25)+(Dropdown2*20)+(Dropdown3*15)+(D ropdown4*20)+(Dropdown5*5)+100)}

{=((Dropdown1*25)+(Dropdown2*20)+(Dropdown3*15)+(D ropdown4*20)+(Dropdown5*5))}
0}}

When I re-lock my form, I do not get any calculation in my form
field. What
am I doing wrong???

Thanks.

"Thomas" wrote:

Jay:

Thank you so much, this is exactly what I was looking for. It
works great! I was on your site today looking for this, but was
not able to figure it out. Thank you very much.

"Jay Freedman" wrote:

Thomas wrote:
I have a small table with 4 or 5 fields that calculate based
on the first fields value. However, I need one field to
calculate based on an IF function.

I know how to write it in excel:
=IF(SUM(H9*15%)1500,SUM(H9*15%),1500)

but how do I write something like this in Word? I need to
write a formula that can calculate 15% of the value in cell
D1. If it is greater that 1,500, place the calculated value
in this field, if it is not greater than 1,500, place 1,500
in this field.

Please Help

Using Ctrl+F9 to insert each matched pair of field braces, use
this syntax:

{IF {=(H9*15%)} 1500 {=(H9*15%)} 1500}

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.