Graham,

Thanks for the quick reply but this would only work for very small merges.
In the case of a very large merge where the number of recipients will vary
for each message depending on values in another data source, creating
distribution lists for each set of recipients would be an incredibly time
consuming and manual process. Looking for an automated way to send emails to
groups of individuals based on criteria from another data source (sending to
an individual and their manager or administrative assistant, sending to a
list of individuals related to a particular product, service or project,
etc.).

Any other suggestions?

Thanks, Mark V

"Graham Mayor" wrote:

Create a distribution list in Outlook and send your e-mail to the
distribution list.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org





Mark V wrote:
Is there a way to send a single email message to multiple recipients
simultaneously so that all of these recipients appear in the "To:"
field for this message rather than sending the message separately to
each individual? This would be useful when send email to a group of
owners for a certain product, project or service as opposed to
sending individual messages to each or for sending a message to a
specific individual and their manager or administrative assistant.

I have tried creating a Mail Merge field consisting of several email
addresses (comma-delimited and semicolon-delimited lists of SMTP
addresses or Outlook Address Book Display Names) and selecting this
field as the "To:" field in the Merge to E-mail Message Options but
it doesn't work.

Summary of results:

- Using comma-delimited SMTP email addresses results in a Check Names
error messsage which indicates that Outlook doesn't recognize the
comma-delimited SMTP email addresses and suggests replacing the
commas with semicolons.

- Using semicolon-delimited SMTP email addresses results in a Check
Names error messsage which indicates that Outlook doesn't recognize
the semilcolon-delimited SMTP email addresses.

- Using semicolon-delimited Display Names from the Outlook Address
Book (Personal or Global) results in a Check Names error messsage
which indicates that Outlook doesn't recognize the
semilcolon-delimited SMTP email addresses.

I am using Microsoft Office Word 2003 (11.5604.5703) and Microsoft
Office Outlook 2003 (11.5608.5703) from Microsoft Office Professional
Edition 2003.

Any guidance is appreciated.

Thanks, Mark V