I have an interest in this particular topic also. M question is how to find
items that are missing a comma at the end when all other items in the field
have commas at the end. What I am doing is composing a table of email
addresses in a table. It has only one field. I just got the "Automatically
Delete duplicate records from a table" help file to work properly--installing
Office SP3 was a big help. Now that most of the duplicates are gone, I have
a few left. These are the ones without the required commas at the end.
Visual duplicates are created because the correct entries with the commas at
the end are there also. When I try to manually delete these records I get an
error message saying that if I attempt to change the record, I would create
duplicates. Step 7 from the help file creates an index key.

I am including my previous requests for yyour information. The answers I
received were very helpful. I also found part of my problem to be solved
after installing Office SP3.

Automatically Deleting Duplicated Data from a Table 040104


A project that I am working on requires deletion of duplicated data from a
table. The table consists of only 1 field named Email Addresses. My plans
are to use the email addresses for sending email. I have used the text data
type instead of the hyperlink data type because I wish to perform sorting
operations alphabetically on them periodically as I continue to enter the
email addresses. So far, I have collected over 800 email addresses from
various sources. The hyperlink data type inhibited me from using the sort
feature.

While collecting the data from various sources, many duplicates are
produced. Therefore, I turned to the help files and located the topic,
Automatically Delete Duplicate Records from a Table. Every effort has been
made to follow the instructions meticulously.

Steps 1 –5 are fairly simple, creating a new table by copying and pasting in
the Database window.. Step 6 states to “Open the new table in Design view,
and select the field(s) that contained duplicates in the table you copied.”
No problem here.

Step 7, which states, “Click Primary Key on the toolbar to create a primary
key based on the selected fields,” proceeds okay.

The difficulty begins with Step 8, which says to “Save and close the table.”
When “Yes” is clicked, an error message appears stating, “The changes you
requested to the table were not successful because they would create
duplicate values in the Index, Primary Key, or relationships. Change the
data in the field or fields that contain duplicate data, remove the Index, or
redefine the index to permit duplicate entries and try again.”

The second part of this help file is To append only unique records to the
new table.

Step 1, Create a new query based on the Original table containing duplicates.

Step 2, In query Design view, click the Query Type on the toolbar, and then
click Append Query.

Step 3, In the Append dialog box, click the name of the new table from the
Table Name list, and then click OK.

Step 4, Include all the fields from the original table by dragging the
asterisk (*) to the query design grid.

Step 5, Click Run on the toolbar.

Step 6, Click Yes when you receive the message that you’re about to append
rows.

Trouble begins here with Step 7, Click Yes when you receive the message that
Microsoft Access can’t append all the records in the append query. This
transfers only unique records to your new table and discards the duplicates.
This step does not appear. No error message appears.

Steps 8 and 9 to see the results cannot be performed.

The Office 2000 version of Access is being used on a Pentium III, 500 Mg
machine with a 120gg hard drive. Windows 98 is the operating system.


Please help me to delete the duplicated records from my table.

Thank you.


"Jeff Boyce" wrote:

Roger

In the criterion row under the field you are searching, enter something like
(actual syntax may vary):

Like *[Enter something you want to find]*

This finds whatever is entered in ANY location.

If you use:

Like [Enter the starting few characters]*

Access will only search for values STARTING with what's entered.

--
Good luck

Jeff Boyce
Access MVP